Business Email - 20 USEFUL PHRASES

1. Subject: Re: [Topic]

Meaning: Responding to a previous email on the same topic.

Example: "Re: Follow-up on our Meeting Tomorrow"

2. I hope this email finds you well.

Meaning: A polite way to start an email.

Example: "I hope this email finds you well. I wanted to discuss the upcoming project."

3. Please find attached [document/file].

Meaning: Indicates that there is an attachment with the email.

Example: "Please find attached the updated proposal for your review."

4. I would like to bring to your attention…

Meaning: Introducing a specific issue or topic.

Example: "I would like to bring to your attention the recent changes in the project timeline."

5. Could you please clarify...?

Meaning: Requesting additional information or clarification.

Example: "Could you please clarify the delivery date for the new equipment?"

6. I appreciate your prompt response.

Meaning: Expressing gratitude for a quick reply.

Example: "Thank you for the information provided. I appreciate your prompt response."

7. Kindly let me know your thoughts.

Meaning: Requesting someone's opinion or input.

Example: "I've outlined the proposal, kindly let me know your thoughts on the budget section."

8. Per our conversation/ agreement/ discussion...

Meaning: Referring to a previous discussion or agreement.

Example: "Per our conversation last week, we agreed on the revised budget figures."

9. I am writing to follow up on...

Meaning: Checking the status or progress of a previous request or discussion.

Example: "I am writing to follow up on the status of the contract renewal."

10. Attached is the agenda for our meeting.

Meaning: Providing information about the contents of the email.

Example: "Attached is the agenda for our upcoming team meeting."

11. I look forward to hearing from you.

Meaning: Expressing anticipation for a response.

Example: "I've shared the project details, and I look forward to hearing from you soon."

12. Thank you for your cooperation.

Meaning: Expressing gratitude for someone's assistance or collaboration.

Example: "The project went smoothly, and I want to thank you for your cooperation."

13. I would like to schedule a meeting to discuss...

Meaning: Proposing a meeting to address a specific topic.

Example: "I would like to schedule a meeting to discuss the new marketing strategy."

14. If you have any further questions, feel free to ask.

Meaning: Offering assistance or clarification.

Example: "I've provided the project details, and if you have any further questions, feel free to ask."

15. I apologize for any inconvenience.

Meaning: Expressing regret for any trouble caused.

Example: "I apologize for any inconvenience caused by the delay in the project timeline.

16. Your input is valuable to us.

Meaning: Acknowledging the importance of someone's opinion.

Example: "We are conducting a survey, and your input is valuable to us in improving our services."

17. Let's touch base next week.

Meaning: Suggesting a future meeting or discussion.

Example: "I appreciate your input on the project. Let's touch base next week to finalize the details."

18. Could you please confirm your availability?

Meaning: Requesting confirmation of someone's schedule.

Example: "We are planning a team workshop, could you please confirm your availability for the proposed dates?"

19. I will keep you updated on the progress.

Meaning: Assuring that the recipient will receive updates on a particular matter.

Example: "We've initiated the project, and I will keep you updated on the progress."

20. Looking forward to a successful collaboration.

Meaning: Expressing optimism and enthusiasm for future cooperation.

Example: "Thank you for considering our proposal. Looking forward to a successful collaboration between our teams."